Effective Date: January 1, 2025

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ScanBox Limited (“ScanBox”, “we”, “our”, or “us”) is an information management and data governance consultancy operating in Jamaica and the wider Caribbean. We are committed to responsible data handling practices and to maintaining appropriate standards of confidentiality, integrity, and accountability in the processing of personal information. This Privacy Policy explains how we collect, use, store, and safeguard personal data through our website, www.scanboxja.com, and related digital interactions.

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ScanBox may act in different capacities depending on the nature of engagement. When individuals submit information through our website, booking forms, event registrations, or recruitment applications, ScanBox acts as a Data Controller and determines the purpose and means of processing that information. In contrast, when ScanBox provides professional services such as digitization, enterprise content management implementation, or data protection consultancy under formal client agreements, we may act as a Data Processor on behalf of those clients. This Privacy Policy applies primarily to personal data collected directly by ScanBox through its website and marketing or recruitment channels.

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Through our website, we may collect personal information including names, email addresses, telephone numbers, organization names, job application information voluntarily submitted by candidates, and event registration details. We also collect limited technical information such as IP address, browser type, device characteristics, and general website usage data. This technical information is collected through analytics tools to understand website performance and visitor interaction. We do not intentionally collect sensitive personal data through our public website.Personal information collected is used for legitimate business purposes, including responding to inquiries, scheduling consultations, processing job applications, administering event participation, improving website functionality, analyzing engagement patterns, and communicating about our services. We do not sell personal information, and we do not use personal data for unrelated commercial exploitation.

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Our website utilizes analytics technologies, including Google Analytics and Wix Analytics, to measure usage patterns and improve digital performance. These tools collect aggregated data about visitor interaction with our website. We may also implement advertising and remarketing technologies, including the LinkedIn Insight Tag or similar professional marketing tools, to measure engagement with our content and improve professional outreach efforts. Such tools may collect device and browsing information through cookies or similar technologies. Users may control cookie preferences through browser settings or through any available cookie consent mechanisms implemented on our website.

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Personal data is processed based on consent where information is voluntarily submitted through forms, on legitimate business interests in improving and managing our services, for contractual necessity where communications relate to potential engagements, or in compliance with applicable legal obligations. We take reasonable administrative, technical, and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Access to personal information is restricted to authorized personnel and service providers who require such access for legitimate operational purposes.

Personal information collected through the website is retained only for as long as necessary to fulfill the purpose for which it was collected or to comply with applicable legal or regulatory requirements. Recruitment information may be retained for a reasonable period to evaluate candidacy unless deletion is requested earlier.

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As a Jamaica-based organization serving the Caribbean region, personal data is primarily processed within Jamaica and through recognized hosting and analytics providers. Where cross-border data transfers occur through service providers, we implement appropriate safeguards consistent with recognized data protection standards and contractual obligations.

Subject to applicable law, individuals may request access to their personal data, request correction of inaccuracies, request deletion where appropriate, or withdraw consent where processing is based on consent. Requests may be directed to privacy@scanboxja.com

We may update this Privacy Policy periodically to reflect operational or regulatory changes. The most current version will be published on this page with an updated effective date.

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Website & Professional Services Disclaimer

The information presented on this website is provided for general informational purposes only. While ScanBox Limited specializes in information governance, digitization, enterprise content management, and data protection advisory services, content on this website does not constitute legal advice, regulatory advice, or a substitute for professional consultation. No client relationship is formed by accessing or using this website, and no confidentiality obligation arises unless and until a formal written engagement agreement is executed.

References to regulatory frameworks, compliance practices, or governance methodologies are intended for educational and informational purposes and should not be interpreted as a representation that any organization is fully compliant solely through use of website materials. Formal compliance assessments and implementation services require structured engagement. ScanBox makes reasonable efforts to ensure accuracy of website content; however, we do not warrant that all information is complete, current, or free from error. Use of this website is at the user’s own risk.